Managing time well is how you actually get paid for it. Whether you’re a freelancer billing hourly clients or a remote team manager trying to understand where project hours are disappearing, a good tracking tool can help your bottom line. The catch is that the wrong one just creates more admin without solving anything.
I’ve tested business software across categories for years, and time-tracking tools keep coming up because so many of them fail at the basics. The best services disappear into the background and give you useful data when you need it. These are the ones people don’t stop using during the week.
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What is the best time tracking software right now?
My top pick for most freelancers and remote teams is Toggl Track. It has a clean interface, usable free tier, and paid plans that deliver real project-level reporting without a steep learning curve. I was up and running in under 10 minutes, which is not always the case in this category.
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Picking the tools for this list meant thinking about what different users actually need. A freelancer has different priorities than a developer team logging sprint work inside Azure DevOps, or a business owner who wants time entries to flow directly into payroll. I evaluated each tool on ease of setup, tracking accuracy, integrations, and value at each price point.
The best time-tracking software of 2026
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Screenshot by Ritoban Mukherjee/ZDNET
Toggl Track has been around for years and built a well-earned reputation among freelancers and small teams. It’s ISO-certified and SOC 2 Type 1 compliant, which matters if you handle client data or work in an industry with stricter data requirements. The free plan supports up to five users with no time limit, making it a practical way to evaluate the tool before spending anything.
From a privacy standpoint, Toggl doesn’t sell your data or use it for advertising, and all tracking information belongs to you. That sounds like it should be a given, but it isn’t consistent across every tool in this space. For freelancers doing sensitive client work, that distinction is worth knowing upfront.
The Starter plan at $9 per user per month covers billable rates, project time estimates, and revenue reports, which is enough for most freelancers and small client-facing teams. Premium at $18 per user per month adds profitability analysis, timesheet approvals, fixed-fee project support, and Jira and Salesforce integrations. Enterprise pricing is custom and includes dedicated onboarding and a customer success manager.
Toggl Track features: Automatic time-tracking | Browser extension | Billable rate management | Revenue and productivity analysis | Timesheet approvals | Project time estimates | SSO (Premium+)
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Screenshot by Ritoban Mukherjee/ZDNET
Timely takes a different approach from most trackers. Rather than asking you to start and stop a timer, it automatically records your activity throughout the day and uses AI to turn that log into a timesheet. The Memory Tracker runs in the background, capturing time spent in apps, documents, meetings, and websites without requiring you to remember to log anything.
Privacy is built into the product in a way that actually matters for adoption. Timely only shows users their own data by default, and managers can only see what employees choose to share with them. I noticed this framing works particularly well with remote-first teams, where surveillance concerns tend to kill buy-in for any tracking software.
The Starter plan is $11 per user per month or $9 per user per month billed annually. It caps at five users and 20 projects, so it fits freelancers and very small teams best. Premium at $20 per user per month opens up unlimited projects, team management, and accounting integrations. The Unlimited plan at $28 per user per month adds capacity management, overtime tracking, and Azure user management. This tier also offers support for more than 50 currencies, which makes it the practical home for larger distributed teams.
Timely features: AI memory tracker | Automatic timesheet generation | Project budget management | Planned time scheduling | Capacity management | Locked time | Multi-currency billing
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Screenshot by Ritoban Mukherjee/ZDNET
7pace Timetracker, now under Appfire’s portfolio, is the top-rated time tracking extension on the Azure DevOps Marketplace. Unlike general-purpose trackers, 7pace lives inside your project management tools. You log time directly on a work item with a single click, which means developers never have to leave the place where they’re already managing their tasks.
The adoption argument is where 7pace actually earns its keep. Time-tracking fails more often from habit friction than from missing features, and when logging happens inside the same tool you’re already using, both compliance and accuracy go up. I’ve seen this play out in practice with development teams that struggled with standalone trackers but picked up 7pace quickly.
Pricing for Azure DevOps starts at around $8 per user per month, while the Jira version starts at $12.10 per month for 11 users. Note that 7pace raised prices by 6%-20% in July 2025 depending on plan and user tier, so if you’re an existing customer your current rate may have changed at your last renewal. The tool is trusted by over 3,000 customers worldwide, but it’s only worth evaluating if your team already works in one of the three supported platforms.
7pace features: In-work-item time logging | Weekly and monthly timesheet views | Budget tracking | Approval workflows | Customizable reporting dashboards | One-click timer | Azure DevOps and Jira integration
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Screenshot by Ritoban Mukherjee/ZDNET
QuickBooks Time (previously TSheets) is the obvious choice if your business already runs on QuickBooks Online. Time entries flow directly into payroll and invoicing without any manual export, which is the main reason small business owners choose it over more general-purpose trackers. If you’re paying workers hourly and using QuickBooks for payroll, that workflow alone saves several hours a month.
The GPS tracking and geofencing features work well for service businesses with mobile or field teams. Managers can set up location-based clock-in rules, see real-time locations, and verify that time was logged from the correct job site. That level of oversight isn’t what most remote knowledge workers need, but it’s genuinely practical for construction, cleaning, or delivery operations.
Premium runs $20 per month as a base fee plus $8 per user per month. Elite costs $40 per month plus $10 per user per month and adds project tracking, job costing, and advanced administrative controls. Both plans require an active QuickBooks Online subscription on top of these costs, so the total bill grows faster than it first appears for larger teams. If you’re not already inside the QuickBooks ecosystem, there are more cost-effective trackers on this list worth looking at first.
QuickBooks Time features: Mobile clock-in/out | GPS location tracking | Geofencing alerts | Employee scheduling | Job costing | Payroll integration | Customizable reports
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Screenshot by Ritoban Mukherjee/ZDNET
ActivityWatch is the rare tool that costs nothing and sends zero data to any server. Everything it records stays on your device, stored locally in an open format you can export and query however you like. For privacy-focused freelancers, security researchers, or anyone uncomfortable with cloud-based activity monitoring, that’s a hard combination to beat.
The tool runs on Windows, macOS, Linux, and Android, and it automatically tracks which apps and websites you’re using without any manual input. You can categorize activity, create custom tags, and view breakdowns by day, week, or month. The open-source codebase (licensed under MPL-2.0) has over 15,000 GitHub stars and a contributor community that regularly adds plugins, browser extensions, and integrations.
The main trade-off is that ActivityWatch isn’t built for team use. There’s no billing, no client reporting, no shared dashboards, and no support team to contact if something breaks. Initial setup can also feel rough if you’re not comfortable installing local server software. For someone who wants honest, private insight into how they spend their computer time, without paying anything, it’s a serious option.
ActivityWatch features: Automatic app and website tracking | Local data storage | Browser extension | AFK detection | Daily and weekly activity views | REST API | Custom event tracking
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Time tracking platform | Starting cost | Integrations | Easy to use? |
Toggl Track | Free; $9 per user per month (Starter) | Supported — 100+ tools via browser extension; Jira, Salesforce on Premium | Yes |
Timely | $11 per user per month (Starter) | Supported — Asana, ClickUp, Trello, Google Calendar, Zoom, Teams, Jira, QuickBooks | Yes — minimal setup required |
7pace | From $8 per user per month (Azure DevOps) | Limited — Azure DevOps, Jira, and Monday.com only | Requires familiarity with DevOps tools |
QuickBooks Time | $20 per month base fee + $8 per user per month (Premium) | Supported — deep QuickBooks integration; payroll and invoicing tools | Yes, for existing QuickBooks users |
ActivityWatch | Free | Limited — REST API; browser extensions for Chrome and Firefox | Requires technical setup |
Choose this time-tracking software | If you want or need… |
Toggl Track | A clean, reliable tracker with strong privacy controls and a usable free tier. Works well for freelancers billing clients or remote teams that need project-level reporting without a complicated setup. |
Timely | Hands-off, AI-powered tracking where your timesheet builds itself from your daily activity. Best for teams that want accurate data without manual logging and can stomach the higher price point. |
7pace | Time logging that lives inside Azure DevOps, Jira, or Monday.com. Built specifically for software development teams that want tracking to happen inside the same tools they’re already using every day. |
QuickBooks Time | Time data that flows directly into QuickBooks for payroll and invoicing. Best for service businesses with hourly workers who are already using QuickBooks to manage their finances. |
ActivityWatch | A fully private, self-hosted tracker at no cost. Best for technically comfortable individuals who want to understand their own work patterns without any data leaving their device. |
The right time-tracking tool usually depends on how your team actually works and what you plan to do with the data once you have it.
Tracking method: Some tools require you to start and stop a timer; others log activity automatically. If you or your team tends to forget to log time, automatic trackers like Timely or ActivityWatch will give you more accurate data than manual ones. Manual tracking gives you more control but only works if everyone is disciplined about it.
Privacy and data ownership: Where your time data lives matters more than most buyers realize. Cloud-based tools store your activity data on vendor servers, which brings both privacy and compliance considerations. ActivityWatch keeps everything local, while tools like Toggl Track offer strong contractual data protections without requiring you to run your own infrastructure.
Integrations with existing tools: A tracker that connects to your project management or accounting software removes hours of manual reconciliation. QuickBooks Time is built for QuickBooks users; 7pace is built for DevOps teams. For a broader stack, Toggl Track and Timely cover more third-party tools.
Team size and plan structure: Some tools charge a flat per-user fee; others use a base fee plus per-user model. QuickBooks Time’s base fee structure means costs grow faster than the per-user rate suggests once your team expands. Timely’s Starter plan caps at five users, so any team above that needs to budget for the Premium tier.
Reporting and client billing: If you bill clients by the hour, you need a tool that handles billable rates and lets you produce or export time reports. Toggl Track and Timely both handle this well on their mid-tier plans. ActivityWatch has no billing features at all, which limits it to personal use rather than client work.
Setup time and technical requirements: Cloud-based tools take minutes to set up. ActivityWatch requires installing local server software. 7pace requires your team to already be in Azure DevOps, Jira, or Monday.com. Factor in how much configuration time you’re willing to invest before the tool starts paying off.
Platform coverage: If your team works across Windows, macOS, mobile, and Linux, check that your chosen tool covers all of them. ActivityWatch and Toggl Track both offer cross-platform apps. Some tools have stronger desktop than mobile experiences, which matters for remote workers who switch devices regularly throughout the day.
I’ve been reviewing B2B software for over a decade, working with startups and established publications to test tools across sales, accounting, HR, and productivity. That background helps me notice when a tool is genuinely useful versus when it’s just well-marketed. These picks are based on what I’d actually recommend to someone I know, not what scores highest on a feature checklist.
I built this list by thinking about what different types of users actually need from a tracker, rather than ranking tools by feature count. A freelancer billing clients hourly, a DevOps team logging sprint work, and a field services business tracking payroll are all looking for different things. Each tool here is the best answer to a specific version of that problem.
When evaluating each platform, I looked at how fast the initial setup was, how accurate the tracking turned out to be in real use, and whether the reporting gave me data I could actually act on. I also paid close attention to pricing structure, since several tools in this category look affordable until you read the base fee fine print or discover that the features you need are locked behind the most expensive plan.
Yes, most tools here generate timesheet views you can export, approve, and share with clients or managers. Timely’s AutoSheet feature is specifically designed to eliminate manual timesheet work, building entries automatically from your tracked daily activity.
Generally yes, but it depends on the tool. Cloud-based trackers store activity data on external servers, which can conflict with company data policies. If your organization has strict data sovereignty requirements, a locally hosted option like ActivityWatch gives you full control. Most commercial tools on this list are SOC 2 compliant or hold equivalent privacy certifications.
Most do. Toggl Track and Timely both handle time zone differences in their reporting. Timely’s Unlimited plan supports more than 50 currencies, which helps globally distributed teams manage billing. QuickBooks Time also accommodates multi-location teams, though its focus leans more toward compliance than international finance.
Other time-tracking tools to consider
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Screenshot by Allison Murray/ZDNET
Harvest is a clean, invoice-friendly tracker with strong client billing features that has been a go-to for freelancers and agencies for years.
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Screenshot by Allison Murray/ZDNET
Clockify is a free-forever option with decent team features and a straightforward interface that works well for budget-conscious small teams
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